[spolym-l]: Informational Meeting Minutes

[spolym-l at news.gocolumbiamo.com]

INFORMATIONAL MEETING MINUTES
April 19, 2005

Meeting was called to order at 7:05 p.m.  

The Area Tennis meet will be held Saturday, April 23rd at Oakland Park.
 Please note the change in location is due to a soccer tournament being
held at Cosmo Park.

We will be participating in a swimming tournament in Kansas City & a
bocce tournament in Brookfield on April 30th.

The monthly dance will be held on Friday, April 21st.  Due to State
Games in May there will be no dance.

There will be a Principles of Coaches training on Saturday, May 7th
from 9 a.m. to 1 p.m.  A sport specific training for softball will be
held on Wednesday, May 11th at Again Street Park and golf will be held
on Thursday, May 12th at LA Nickell Golf Course.  Both sport specific
trainings will be held from 6-8 p.m.

Softball practice for youth will begin on May 16th at Again Street Park
from 6-8 p.m. and adults begin on May 18th at Again Street Park from
6-6:30 p.m. for Team Skills and 6:30-8 p.m. for Regulation.

Golf practice will begin on June 9th from 6-8 p.m.  This year we will
be playing at LA Nickell.

Summer State Games will be May 25-27th on the UMC Campus.  Track events
will be held on Thursday and Friday.

Fundraising Committee Report

Jeanie Byland gave the report for the Fundraising Committee.  We still
need families to donate one item for the Silent Auction for Trivia Night
on May 6th.  Items need to be turned into Frances by Friday, April 29th.
 All raffle tickets need to be turned into Frances by 5:00 p.m. on May
2nd.  We will be putting together prizes for the Silent Auction on May
3rd from 6:30-9:30 p.m. at the ARC in the conference room.  Anyone
interested in helping out is invited to come join the fun.

SOMO Budget Presentation

April Yaeger gave a presentation on the Special Olympics Missouri
Budget.  She explained how items are recorded for auditing purposes and
the requirements for recording information for the IRS.  It is a
generally accepted accounting practice for non-for-profits to have
around 70-75% of all expenses going to program costs.  For SOMO in 2004,
program costs were 70%, management costs were 8% and fundraising costs
were 22%.  April handed out an Income Statement for the Central Area. 
If you would like a copy, please contact Frances at 874-7312.  She also
included a statement of what it cost the Columbia Parks and Recreation
program to participate in the basketball season.  
Special Olympics Missouri
Central Area Basketball Season
Columbia Program

Item				Total

Awards			$534.04 (7.43 per person)
Equipment Rental/Maint	    28.15
Facilities			  443.21
Lodging			2,982.99 (31 rooms for 70 athletes)
Meals			1,155.88
Equipment		     54.24
Printing/Production		     68.55
Professional/Consultants	     49.50
Supplies                                        16.23
Travel			     57.84

Total			$5,332.79*

*This does not include the Northeast Area Basketball Tournament figures
or the In Kind contributions made by Columbia Parks & Recreation.

April answered questions people had about the budget.  There was some
discussion on how we could decrease expenses and still maintain a high
level of service to the athletes.  There was also discussion on how
fundraising efforts work throughout the state and exactly how the
athletes in the Central Area benefit.

Meeting adjourned at 8:20 pm.


Frances McCoy
Recreation Specialist
Columbia Parks & Recreation
PO Box 6015
Columbia, MO  65205
(573) 874-7312
fgmccoy at gocolumbiamo.com